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What Is a Packing List?
A packing list (also called a packing slip or shipping list) is a document that accompanies international shipments. It provides a detailed breakdown of the goods being shipped, including descriptions, quantities, weights, dimensions, and packaging information for each item in the consignment.
Packing lists are prepared by the shipper or exporter and are used by freight forwarders, customs brokers, warehouse operators, and consignees throughout the supply chain. They serve as the primary reference for verifying shipment contents at each handling point — from the origin warehouse through customs clearance to final delivery.
Unlike a commercial invoice which focuses on the financial aspects of a transaction, the packing list focuses on the physical characteristics of the goods. Together with the commercial invoice and bill of lading, the packing list forms the core set of documents required for international trade.
Packing List vs. Commercial Invoice vs. Bill of Lading
Document
Purpose
Key Information
Packing List
Describe physical contents & packaging
Quantities, weights, dimensions, package counts
Commercial Invoice
State financial terms of the sale
Unit prices, total value, payment terms, Incoterms
Bill of Lading
Contract of carriage & title to goods
Carrier info, routing, receipt of goods, negotiability
Frequently Asked Questions
A packing list is a shipping document that itemizes the contents of a shipment, including descriptions, quantities, weights, and dimensions of each package. It is used by customs authorities, freight forwarders, and consignees to verify and process cargo.
Yes, in most countries a packing list is required for customs clearance of imported goods. Customs brokers use the packing list alongside the commercial invoice and bill of lading to determine duties, verify contents, and clear shipments.
A packing list details the physical contents and packaging of a shipment (quantities, weights, dimensions), while a commercial invoice states the financial terms — unit prices, total value, payment terms, and Incoterms. Both are required for international trade but serve different purposes.
Marks and numbers are identifying labels printed on the outside of shipping cartons or packages. They typically include the consignee's reference, lot numbers, destination port, and handling instructions. They help warehouse and logistics staff identify and sort cargo.
While not always legally required on a packing list, including Harmonized System (HS) codes is strongly recommended. HS codes help customs authorities classify goods accurately, which speeds up clearance and reduces the risk of delays or incorrect duty assessments.
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